Privacy Policy

Privacy Protection

This privacy policy sets out how Hartbrooke Associates Ltd uses and protects any information that you give Hartbrooke Associates Ltd when you use this website.

Hartbrooke Associates Ltd is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Hartbrooke Associates Ltd may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 16/08/2016.

What we collect

Hartbrooke Associates Ltd will collect personal details by your application to a vacancy, or by expressing your interest in registering with us via our website, for the purpose of providing you with information about our services and registration with our organisation. Hartbrooke Associates Ltd is the sole holder of the information supplied by you on our website, and state that we will not sell or share your personal information to any third parties, unless you are fully registered and only with your consent.

The information collected on our website is limited to:

  • Name
  • Email address
  • CV (information you have included in)

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Internal record keeping
  • We may periodically contact you by email, phone or SMS about new jobs or other information which we think you may find interesting as long as we have the consent from you


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

We do not use cookies.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • If you have previously agreed to us using your personal information, you may change your mind at any time by contacting us

Hartbrooke Associates Ltd do not disclose personal information we collect about you. We do share combined demographic information with our clients and this is not linked to any personal information that can identify any individual person. We do pass your data to our employees at Hartbrooke Associates Ltd for the purpose of supplying recruitment services to you.

We share personal information with vendors who perform services on our behalf based on our instructions. We do not authorise these vendors to use or disclose the information except as necessary to perform services on our behalf or comply with legal requirements. We also may share your personal information (i) with our subsidiaries and affiliates; (ii) if you are a registered candidate, with clients who may have job opportunities available or an interest in placing our registered candidates; and (iii) with others with whom we work, such as other Recruitment Consultancies with your prior permission and subcontractors.

In addition, we may disclose information about you (i) if we are required to do so by law or legal process; (ii) to law enforcement authorities or other government officials based on a lawful disclosure request; and (iii) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss, or in connection with an investigation of suspected or actual fraudulent or illegal activity. We also reserve the right to transfer personal information we have about you in the event we sell or transfer all or a portion of our business or assets (including in the event of a reorganisation, dissolution or liquidation).

Information collected through third-party plug-ins and widgets on the Sites (such as information relating to your use of a social media sharing tool) is collected directly by the providers of the plug-ins and widgets. This information is subject to the privacy policies of the providers of the plug-ins and widgets, and Hartbrooke Associates Ltd is not responsible for those providers' information practices.

If you believe that any information we are holding on you is incorrect or incomplete, please contact us as soon as possible. We will promptly correct any information found to be incorrect.